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This is where you save and sustain lives
At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.
Summary
The Baxter EMEA IT function (Commercial and Manufacturing) maintains several regional projects and administrative tasks (like rebelling process, meeting management, travel requests and expenses submission). The position of IT Executive Assistant/Coordinator will serve as project and administrative support for both projects and regional IT support.
Essential duties and responsibilities
Creation of Purchase Orders for EMEA Commercial and Manufacturing team and follow up on the invoicing and recharge process.
Office Management: Liaise with the various contacts in order to ensure a proper working environment for the team. Ensure various office catering, supplies are available for the IT team members.
Organization of IT meetings (internal & external), managing logistic, organization of conference calls, consolidating the agenda, communicating to the attendees, standardizing presentations, consolidating data, etc...
Update SharePoint (minutes of meetings, presentations, vacation calendar etc.),
Coordination/management of travel & expenses for the management team with respect to internal policies, incl. flights, hotels and transportation arrangements.
Link with Hard and Software suppliers.
Coordination with IT support team on all technologies equipment.
Manage different mail distribution lists for the EMEA Commercial and Manufacturing IT team, calendars management.
Creation of new suppliers and Supplier issues management.
General admin support, maintenance of team reporting, data and actions (monthly, quarterly update).
Participation in Team meetings, support in communications or presentations.
Manage & follow-up standard HR activities for the full team.
Consolidate regular reports/Organization chart/communications.
Skills and qualifications
University degree with 2-3 years of administrative experience.
Familiarity with an International Business environment.
Ability to multitask, prioritize workflow and manage time effectively.
Must have good organization and follow-up skills – detail-oriented.
Must have excellent communication skills in order to effectively communicate with all levels of management, both internal and external.
Autonomy, able to work with minimum of guidance, proactive behavior, discretion, confidentiality and flexibility.
Motivated to learn new IT tools & processes.
Open to travel up to 10%.
Fluent English speaker, Italian is nice to have.
We offer
Fixed-term contract for 12 months with possibility of extension to permanent.
Competitive salary, annual bonuses, recognition award program.
Corporate culture based on our values: collaboration, speed, courage and simplicity.
Possibilities for development on a personal and professional level in one of the leading global MedTech companies.
Package of benefits including Private medical care (Lux Med), Life Insurance, Multisport card.
Bax4U - cafeteria/lunch cards (300 PLN).
PPE program with very attractive conditions available for each employee after 3 months.
Educational support: fully covered language courses (English or other languages according to business needs), financial certifications (ACCA, CIMA).
Co-financing of holidays and an additional 2 days off from work annually.
Employee Stock Purchase Plan.
Great Warsaw office location - Powiśle! But you can also work remotely.
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please send an e-mail to Americas_TTA@baxter.com and let us know the nature of your request along with your contact information.
Recruitment Fraud Notice
Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
